Salary Administration

Employer’s responsibility

If you have employees who work for your entity and live in the Netherlands, you need to have the correct salary administration in place. You are responsible for your employees, and in case of sickness, you need to pay the employee a minimum of 70% of their salary through the end of the contract.

In addition, depending on the type of work your employees do, there is chance that you have to deal with a collective labor agreement, pension schemes, and industry-related or job-related employee insurances.

Structure of the rate

At TOSS we are transparent about costs that we pass on to our customers. If you outsource your salary administration to TOSS, the following factors are included in the price per pay slip:

• Costs of the AFAS administration system
• The time we spent preparing the pay slip
  This differs per company and depends on the following points: Does a Collective Labor Agreement, 30% ruling or pension scheme apply? You work through time registration.
• Using the AFAS Pocket app
  This gives you and your employees access to the pay slips anytime and anywhere. Your employees can view and access their personal data.
• We charge lower for more
  The more employees you have on our payroll, the lower we fees we charge per pay slip

Depending on the agreements, we usually offer pay slips for EUR 15 and a possibly monthy charge.

Are you curious about how much you spend on pay slips at TOSS? Please contact us. Our Sales team is happy to assist you to determine which price best suits you and your company.

TOSS experience

The TOSS team has a lot of experience in these type of services. Not only will you be assigned a dedicated person who is your single point of contact, but a portal will also be opened. And if that is not enough, a portal for your employees could also be an option.

Your main contact will be available by phone, email and WhatsApp. A ticket-system is integrated in the portal that manages all inquiries. All necessary salary documents like payslips, wage tax overviews and payment documentation can also be found in the portal.

Payment service

Every month you need to pay the employees their net salary. We at TOSS strongly believe in outsourcing 100% so with our Payment Service we arrange all payment for you as the employer towards the employees and also to the Tax/pension Authorities.

Pension service

The rules and legislation in the Netherlands are sometimes difficult to understand. Especially pension arrangement for employees can be quite difficult. Outsourcing your pension administration is an easy additional step in fully outsourcing your salary administration.

We administrate, keep track of, inform and submit mandatory documents to your pension partner for you as an employer and also the employees.

Output

What can you expect in regards to documentation? The standard docs are:

• Payslips with the gross–net details;
• Payment overview, with the IBAN/ bank accounts and amounts;
• Wage Tax form, with the necessary details for the Tax Authorities and the amount that needs to be paid;
• Journal entry, with the financial information concerning that month.

Every year annual tax statements will be issued to the employees.

Depending on your choice of package service with us all these docs will be presented by email or in your company portal.

Expat services

TOSS staff will be able to advise you on matters related to work permits, 30% rulings and even A1/E101 declarations. Also housing, BSN/IBAN registrations, work permits and international recruitment are part of our Expat Services.

In case you are new to the Netherlands and your entity needs to be registered with the Tax Authorities, we can assist you with that. We save you a lot of time and hassle – not only in getting the knowledge you need but also in filling out the form, a complicated document.